Please contact us via email receptionist@utopiamanagement.com or via phone 858-598-1111×1150 or your individual property manager.
You will need to have Landlord policy naming Utopia Management additional insured, additional interest or have a provision that covers the property manager. For additional questions, please email Kaitlin Carroll at insurance@utopiamanagement.com or call (858)-598-1111.
The HOA’s insurance covers items in your associations documents (Roof, exterior walls etc.) Each HOA is different with what it covers. A private Home Owner’s policy covers the interior contents of the property (cabinets, appliances etc.). A Landlord policy covers owners for many different issues including liability issues. For additional questions, please email Kaitlin Carroll at insurance@utopiamanagement.com or call (858)-598-1111.
The owner of the property retains the security deposit and is responsible for the return of the security deposit to the tenant, which may or may not be facilitated by Utopia Management. Utopia Management will usually keep a reserve amount in our trust account to cover issues that might arise on the property.
The vendor service fee is a fee charged when Utopia’s maintenance department uses outside vendors to complete work on your property. Utopia uses its purchasing volume to get discounted rates when working with vendors. The Utopia Management’s rate can be up to 25% off what these vendors normally charge if you were to purchase these services direct.
Please submit a maintenance request through your Tenant Portal located on the Utopia website.
Within 24 hours Monday- Friday 9am-5pm, you should receive acknowledgement of request. Any requests submitted on the weekends will be returned on Monday. Typically this is emailed with a receipt. This does not necessarily mean the repair work has been scheduled. Please return the call when a vendor tries to schedule with you.
During business hours, if Tenant chooses to request Utopia’s assistance and if Utopia has a copy or replacement Keys, Utopia will require that Tenant pay Utopia $5 for each key requested in advance for the cost of obtaining new keys. If locked out after hours, please call a locksmith at your expense.
Tenant agrees not to make alterations to the Property without Landlords prior written consent. Such alterations include without limitation painting, wallpapering, adding security systems or changing locks.
Please call your Property Manager to set up a key pick up time at our office Monday-Friday 9am-5pm.
Keys, as defined in section 2.2, must be returned to Utopia’s office for termination of tenancy to be effective, and for the effective delivery of possession of the Property.
Tenant agrees not to make alterations to the Property without Landlords prior written consent. Such alterations include without limitation; painting, wallpapering, adding security systems or changing locks.
Tenant agrees not to make alterations to the Property without Landlords prior written consent. Such alterations include without limitation painting, wallpapering, adding security systems or changing locks. Tenant and Landlord agree that any unauthorized alterations can constitute damage to the premises and/or any associated personal property and/or appurtenances.
Utopia doesn’t provide post move in walk-throughs. If you have questions regarding how something operates, please contact your management team. If the question regards utilities or appliances, please contact your local utility company to request an appointment.
Please contact your local trash utility company.
Most garbage disposals have a reset button or Allen adjustment located under the canister. Try to press this button to reset the garbage disposal before calling for maintenance. An Allen wrench to rotate the blade if something has become lodged is needed to reset others. Please make sure to keep your hands out of the garbage disposal at all times and the breaker is off for the disposal.
GFI outlets are usually placed by sinks, bathtubs, hot tubs, spas, Jacuzzis or water sources in homes that need an electrical outlet within six feet of the source. If the GFI is tripped, you can lose power to a whole room or part of the house. You can reset the GFI to restore power. The GFI outlet has a test button and a reset button. If the outlet is working correctly, you can press the test button and the outlet will be shut down until you press the reset button. The test button should be tested monthly to insure it is working correctly. The outlet should be tested monthly to ensure proper operation.
If Tenant fails to maintain the Property in a clean and decent manner or causes an infestation of pests, Tenant is responsible for eradication of such pests, bugs, etc. (i.e. ants, fleas, roaches, rodents).
Mark “Return to Sender” and place back in the mailbox for mail carrier to pick up.
Please call Utopia and submit a valid email address. We will be happy to send you a Tenant Portal activation link.
Your options are to either set up autopay through your bank, or set up two emails, each assigned to the individual property to access through the Tenant Portal.
Yes, set one up through your bank to be auto paid to your account and the balance paid manually either online, mailed or dropped off on or by the first of the month. If payment is not received in full and on time, Tenant(s) are subject to 7% late fee on the whole amount of rent.
When attempting to log in the Tenant Portal from the Utopia website, there is a “Forgot your Password” link.
Before calling, please check your Spam and Junk folder. Please call or email your Property Manager with your email address.
No.
Good funds in the amount of the Rent shall be delivered to Utopia on or before the first (1st) day of each month with the options of autopay set up through your tenant portal, mailed check to Utopia Management, 7-11 pay program, credit card (additional fee) or drop box located at corporate office. . Tenant shall therefore pay Landlord as Additional Rent, the sum of SEVEN PERCENT (7%) of the current monthly rental rate for each Late Payment.
No, but you can pay via credit card using the online Tenant Portal for an additional fee
If you believe a late charge was charged in error on your account, please send a written request to review your account to:
Utopia Management c/o Late Charge Review 4617 Ruffner Street, San Diego, CA 92111.
A written response to your request will be sent to you after your account has be reviewed. Note: Managers do not have the authority to waive your late charge.
No pet shall be kept on or about the Property without Landlords prior written consent in the form of a Pet Agreement Addendum, which upon execution by Tenant and Landlord, is incorporated herein by this reference.
Tenant agrees Tenant is acquiring a right to have the number of pets listed above at the Property, pursuant to the terms of this Pet Addendum. Further, this right shall be paid until tenancy is terminated. (Example: If your pet dies during your tenancy, the fee and the right to have a pet will continue.)
No pet shall be kept on or about the Property without Landlords prior written consent in the form of a Pet Agreement Addendum, which upon execution by Tenant and Landlord, is incorporated herein by this reference.
Please refer to section #4.6 in your lease.
Your spouse’s orders apply to you and any additional dependents that occupy the property. The terms of the Lease will take place as outlined in the Serviceman’s Civil Relief Act.
AppFolio, Inc. 50 Castilian Dr. Santa Barbara, CA 93117 Toll free: (866) 359-3630
For information on how to obtain a copy of your report or file a dispute, please visit: www.appfolio.com/consumer.
Please call the Utopia office. Our receptionists assist you with that information.
This is property specific and requested by the Property Manager for Owners approval.
Tenants need to acquire renter insurance to cover many liabilities that they are exposed to. Renters are responsible for everything that happens inside their rental unit or on their rented property. Here are some examples of why you should have renters insurance. A flood destroys all your personal property. A neighbor throws a ball through your window. A criminal steals your personal belongings. A fire burns down your unit. A friend hurts themselves in your property and sues you. For additional questions, please email Kaitlin Carroll at insurance@utopiamanagement.com or call (858)-598-1111.
Please refer to section #1.4 in your lease.
Upon expiration of the initial term, the tenancy shall automatically renew for succeeding one year periods with a five percent (5%) increased rental rate over the previous rental period, unless written notice of termination is delivered by landlord to tenant or tenant to landlord at least thirty (30) calendar days but no more than ninety (90) calendar days before the expiration of that term.
Please refer to section #1.5 in your lease.
Please refer to section #4.6 in your lease.
Please refer to section #1.9 in your lease.
Please refer to the Tenant Notice of Rights to Inspection prior to move-out you received in the mail.
Landlord shall, no later than 21 calendar days after the Tenant has vacated the Property, furnish the Tenant with an itemized written statement of the basis for, and the amount of, any Security Deposit received and disposition of the Security Deposit, and shall return any remaining portion of the security to the Tenant.
Tenant agrees to return possession of the Property to Landlord upon termination of the tenancy in the same condition as received, normal wear and tear accepted. Professional cleaning is required to return the property to the same level of cleanliness when tenant took possession of the property. Tenant agreed per lease section #1.8, Landlord may charge against the Security Deposit to reimburse Landlord for costs associated with processing a new tenant for the advance payment of Rent, to compensate Landlord for any and all Tenant’s default in the payment of Rent or Additional Rent, to repair damages to the Property as of the Commencement Date.
Utopia’s Move-in/ Move-out report documents the condition of the home upon pre move-in. It is the Tenant’s responsibility within the first 10 days of tenancy to cross check and report additional pre-existing problems not noted or possibly missed during the inspection.
Your signed Lease is a blanket Lease that applies to all properties Utopia Management rents. These utility charges are subject to change with proper notice.
To exercise Owners Option, Owner must deliver written notice to Tenant of exercising Owners Option with a conformed copy of the fully executed Listing Agreement at least thirty (30) days prior to the eventual termination date.
The owner of the property retains the security deposit and is responsible for the return of the security deposit to the tenant, which may or may not be facilitated by Utopia Management.
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